Working hours and employee payroll accounting

Working hours and employee payroll accounting

Working hours and employee payroll accounting
 150 150 SimplyDelivery Academy

Automatic break times: If there were no manually entered breaks, employees are automatically assigned breaks after the end of the shift. Manual break times can be added using the “Edit break times” button.
Time recording standardizing times: There are four different versions that you can choose for standardizing working times.
Mathematical rounding: The working time is rounded to the nearest quarter of an hour. If a driver signs in at e.g. 3:07 PM, the working time is logged to 3:00 PM. If they sign in at 3:08 PM, the working time is logged to 3:15 PM. The same applies when signing out.
Strict rounding:  A strict rounding always rounds to the employee’s disadvantage and is only logged every quarter of an hour. If I driver signs in at 3:01 PM, then the working time is logged to 3:15 PM. The system logs at quarter hour intervals. When logging off, the data is rounded to the last quarter of an hour. If the employee signs out at 8:14 PM, the system will log 8:00 PM.
Flexible rounding with tour times and equalization: Flexible rounding with tour times and equalization strictly rounds the working times if no tour is within the quarter of an hour to be equalized and otherwise in favor of the employee. The rounding is therefore the same as for the strict rounding in Point 2. If the driver logs in at 12:01, 12:15 is logged as time. If the driver is logged off, e.g. 3:14 PM, 3:00 PM. would have to be logged here as working time. However, if the driver is still busy delivering a tour (e.g. until 3:12 PM), it is rounded to the next quarter of an hour (3:15 PM).
Strict rounding with exact tour times:  A strict rounding with exact tour times always rounds strictly and uses the exact times for starting or ending tours within the equalizing quarter of an hour. The rounding is the same as described in Point 2. The only change here is that the working time at the end of the shift is not rounded to the next quarter of an hour, but rather the precise tour time is recorded as the working time. If the driver reports back from his tour at 12:13 PM, but logs out at 12:14 PM, 12:13 PM is the time logged in this case.
Driver payroll compensation
If you employ drivers who are paid for each kilometer they drive with their own vehicle or receive a fixed amount per tour as a bonus or remuneration per se, these amounts can be automatically accounted for on the  driver’s payroll and entered in the  cash ledger  as an expense. The following settings and data must be configured in the system.

Store Settings

In the Store settings you can activate the option “Automatically deduct travel expenses”. You can also select a cash ledger template to be used to record travel expenses in the -> cash ledger. If no cash ledger template is selected, an automatic ” Travel expenses ” entry is created. The system always adds the name of the driver impacted.

Employee Settings

For an employee who is to receive automatic fare payment processing, you have to specify the amount that they will earn. The fields used to calculate the fare are “Per Tour” and “Per Kilometer”. The earnings are either entered directly in the Employee role or in the driver’s master data under Wages.
Please note that the flat rate “per tour” is always included in the calculation, however, the kilometer flat rate is only charged if drivers are using their own vehicle.
The login of drivers at the driver terminal and all further actions connected with it remain unaffected by the settings, with the exception of the automatic calculation of travel expenses.
When an employee finishes a shift, the system calculates the amount automatically and enters it in the driver’s payroll. At the same time, a -> cash ledger entry is created with the payment total, which can be seen as an expense in the payment information under -> “POS transactions”. Cash ledger entries for driver payroll accounting are always made in the ->Standard POS.
Information for changing driver payrolls: Changing, reactivating or deleting the driver payroll accounting statement has no effect on the cash ledger entry. You may have to enter differences manually.
In the POS info, you can click on the print symbol to open the print preview of a receipt, which you can have countersigned by the driver.
The fare calculations are also listed under “Employee payments”.
Information for printing driver payroll reports: There are two placeholders that can be used in the print template:

TIMETRACKING_PAYMENTS_CASH_OVERALL_WITHOUT_DEDUCTIONS contains the total amount paid to the driver without the deductions for fare and cash amounts already paid.

TIMETRACKING_PAYMENTS_CASH_OVERALL contains the payout total including the deductions and therefore the actual amount that the driver receives.

Automatically deduct staff sales: If activated, all staff sales that were recorded in the POS system using the relevant entry option are automatically deducted from the payroll.
Display settings
Dashboard statistics – gross: If enabled, all statistics shown in the dashboard include the sales tax.
Personal greetings for end customers: If enabled, the customer is addressed with “you” and “yours”. Otherwise with “you” or “yours”.
Display of a message or link on the online shop-order confirmation and receipts: Here you can add a user-defined message. This text is displayed when you enter the variable %STORETEXT% on all templates. You can add this to your invoice, business receipt, kitchen receipt and in the e-mail templates: “Online shop – Order confirmation” and “Send CRM coupon”.
Maximum amount of time to deliver order: This is where you specify the maximum delivery time that it will take for the customer to receive their order. Usually, this takes 90 minutes.
Text to be displayed in the event that the delivery time is longer than the maximum delivery time: If the maximum delivery time is exceeded, you can enter a message for the customer here. This can contain, for example, a discount code for the next order.
Time that coupons are blocked: Coupons are blocked when they are placed in the shopping cart. This is to prevent coupons from being used more than once during the ordering process. Enter 0 to deactivate this function and thus the blocking of coupons.
Enable boxes when ordering: If this option is enabled, you can create boxes when ordering to group together the purchases.
Add items from the online shop and app directly to the shopping cart: If enabled, the item will be placed in the shopping cart immediately, even if it has toppings. In the case of mandatory toppings, the topping options are still displayed.
Skip address review at checkout: If enabled, the address review is disabled at the end of the order process (online shop). This means that the customer can always order, even if the address may not be within the delivery area.
Show checkbox to allow customers to order as guests: If this option is activated, a checkbox for the end customer is displayed in the online shop and the cash register when paying which gives them the option of deciding whether a customer account is to be automatically created for them or not.

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